Improving marketing for patient retention through automation

Consumers in today’s healthcare marketplace have more options at their fingertips than ever before. As a result, one of the most decisive challenges for eye care practitioners is ensuring that their existing patients remain with their practice.

Attracting a new patient can cost up to 5 times more in marketing and other business costs than the cost of keeping an existing one, and just a 5% increase in customer retention can boost practice profitability by 75%.1 Maintaining a high retention rate now requires that practitioners stay connected and engaged with patients between office visits. Two of the most powerful tools for doing so are automation and marketing. 

Make scheduling easier

Automation can increase efficiency and drive engagement across many areas of your practice, but self-scheduling is a smart place to start. On average, scheduling an appointment online takes 1 minute vs over 8 minutes to schedule by phone.2 Putting your calendar online and in apps gives your patients more control and freedom to book appointments in the manner that best suits their busy lives, and it frees up your staff to focus on practice-building activities, such as educating patients on products, cross-selling, and upselling. By booking appointments online, you can shift resources toward more effective marketing efforts that will keep you top-of-mind with your patients.

Consider relationship management

Building on the foundation of an efficient automated scheduling system, a holistic patient relationship management program, such as WebSystem3, can help you turn standard patient touch-points, such as appointment reminders and follow-ups, into valuable engagement opportunities by providing at-a-glance insights about your patient base and easy methods for integrating relevant campaigns, surveys, and newsletters. A thank-you note, for example, can be turned into a marketing opportunity by including a survey and an invitation for the patient to post a review on whatever review or social media site you prefer.

Communicate the way your patients do

Email can be a fantastic platform for growing engagement in contextually relevant ways. Frequently, the medium is underutilized by practitioners, serving only as a means for securing and following up on appointments. Offering educational material, such as best practices for optical health, and information on new products and promotions, can increase your value in the eyes of patients. To ensure the widest reach and most efficient use of time, consider using turnkey patient marketing campaigns, which offer customizable templates and the capability to target specific patient groups.

1 Lawrence, A. Five customer retention tips for entrepreneurs. Available at: www.forbes.com/sites/alexlawrence/2012/11/01/five-customer-retention-tips-for-entrepreneurs/. Accessed July 12, 2016.

2 Accenture. Two-in-three patients will book medical appointments online in five years, Accenture forecasts. Available at: newsroom.accenture.com/industries/health-public-service/two-in-three-patients-will-book-medical-appointments-online-in-five-years-accenture-predicts.htm. Accessed July 11, 2016.